"We believe the university
community understands the need for a well-coordinated capital planning
process. The facilities required to meet the university’s teaching,
research, and outreach goals have become increasingly complex and
specialized. As a function of this complexity and specialization, the
capital planning process must involve a large number of participants
with a variety of skills and expertise. The result is a capital
planning process that has also become very complex."
Facilities Planning Directors
The following is an
annotated list of the components involved in the Capital Planning Process:
Initiation-The need for a project is determined and approval of the
Capital Projects Council (CPC) is sought.
and Alternatives-Facilities Planning studies alternatives to solve the
project needs. The alternatives may include
reassignment of space, remodeling, an addition to an
existing building, a new building, or a combination of all.
Design (Design a solution)
Program-The building program is a document consisting written and graphical representations of the needs of the
project. It is approved by all those involved in the project and is the basis for the architect’s design. It is
the yardstick by which the design is measured.
Selection-The selection of the architect who will lead the design team of
designers, engineers, and specialized consultants is one of the
important steps in the process. It is important to select an
individuals, or firms with the experience, creativity, and
ability for the project to ensure success. The selection
made up of representatives of the user group(s) and university
administration with guidance from the project manager and
Delivery Method-Choosing the appropriate method of constructing the project
early in the process. Although the most common method used is
that where a design is developed, construction documents
and specifications) are made, and a firm price bid is taken from
qualified contractors; several other methods and variations are
considered to best suite the needs of the project.
Design-The project design is a synthesis of all of the needs of the
(functional, aesthetic, financial, time, and political), into a
that is greater than the sum of its parts. The architect takes
information contained in the building program and creates design
alternatives for evaluation by the planning committee. Once an
acceptable design has been achieved, the architect further
it into documents from which the building can be constructed.
planning committee reviews the progress of the work as it
progresses to ensure the final documents are consistent with the
building program requirements.
and Award-When the construction documents are completed, they are
distributed to interested construction contractors who prepare
submit bids for construction of the project. The contractor
the lowest bid is awarded a contract to build the building
the bid is within the established project budget
Construction-Construction is monitored by the construction manager and the
architect to ensure compliance with the construction documents.
Changes to the design during this phase are sometimes
unavoidable, but every attempt should be made to limit them to
that are essential to success of the finished project.
Out-When the construction is substantially complete, the architect
construction manager review the project to make a
items that are left to complete. This is usually the point when
occupants can begin moving into the building. The contractor has
specified period of time to complete the "punch-list"
items and a
portion of the contract amount is withheld until these are
The construction manager coordinates the move-in of the
ensuring that the movers are scheduled, phones are transferred,
custodial and maintenance services begin, and all other details
taken care of. When portions of the building must be occupied
before the entire building is completed, the construction
coordinates the move-in with the work of the contractor to
minimal disruption of activities of both parties.
Process Component Chart
Click on a component for more information.
Review Approval Chart
The following is a flow chart that illustrates the
components of the process and key review and approval points.
Project Management Fees
A project management fee is included in the project budget for all capital projects (projects > $25,000)
to cover the costs associated with administering and managing a project at Iowa State University.
These services are provided by the Design and Construction Services unit of FP&M.
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